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DNA Skincare Christmas Baubles
Tones of Permablend

Terms & Conditions The Clinical Academy (TCA) For Students


  1. You can book online at Or email or call 0333 7777 689.
  2. If you make a course booking under the distance selling regulations and your course starts less than 14 days later, you agree to forfeit your rights to a refund in the event that you cancel your course.
  3. Once a booking and a deposit has been made, any fees are not refundable after the cooling off period (14 days). Courses booked in person or within 14 days of the start date do not qualify for the distance act rules. All course deposits/fees paid are non-refundable.
  4. Once we have processed your booking you will receive a confirmation email and invoice. Your place is guaranteed only when your deposit has been received and you have received a booking confirmation. If you do not receive a booking confirmation please contact us by email.

Payments & Cancellation

  1. All current fees can be found by accessing the course you require at
  2. Payments can be made by cash, credit*/debit cards, Stripe. Paypal or bank transfer: NatWest, Sort code: 54-30-11 Account No: 35258527 Instalments of payments can also be arranged with The Clinical Academy. Credit may be available to you subject to status. Full payment is required 14 days before commencement of your course. We do not process Amex credit card payments.
  3. All instalment agreements must be adhered to, agreed and signed by TCA and the student. Failure to adhere to this will result in the course dates being opened up to other students and forfeit of any payment already paid to the academy. Course fees include: tuition fees, training materials/products used during lessons, manuals and handouts, refreshments. Additional fees may be required such as registration fees or assessment fee.
  4. Students can make use of the café facilities that are open Monday-Friday. Students are also welcome to bring their own refreshments and lunch.
  5. In the event of a student withdrawing from a course before completion or failing to attend the course without giving at least 14 days prior notice, no refund will be made or transfer offered.
  6. In a student notifies TCA in writing (via email or letter) up to 14 days before the start date of a course, and where the student is issued you with a written confirmation of cancellation, a full refund less deposit will be made (within 7 days of notification). It is the student’s responsibility to ensure that a confirmation of cancellation is received. 
  7. Under the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013, a student has a right to cancel a course within 14 days (known as a “cooling off period”) of entering into a contract. In this instance a full refund will be made to the student.  If the course commences within the cooling off period and the student has attended the course then the cooling off period is forfeited. If a student  withdraws from a course within 14 days of commencement for whatever reason then the full fee will remain payable or any fees paid will be held.
  8. Any other items that will include further costs such as kits for home use will be charged as additional items unless specifically stated otherwise.
  9. Where appropriate, uniforms are included in the course costs.
  10. On very rare occasions, due to circumstances or insufficient numbers booked on a course, it may be necessary to reschedule or cancel a course upon which a booking is made. If the reschedule dates offered are not convenient to the student, TCA will refund payments already paid only. No other compensation will be made by The Clinical Academy.


  1. TCA warrants that the services provided under these terms will be provided with reasonable skill and care.
  2. The student warrants to TCA that they are
    1. legally capable of entering into binding contracts, and have full authority, power and capacity to agree to these booking terms.
    2. the information provided in or in connection with the booking request is accurate and complete
    3. the student will be able to attend the TCA course at the time and in the place advertised;
    4. the student meets the pre-requisites and qualification criteria for attending the course as specified in pre requisites
    5. the student is a resident of the European Union.


  1. The student ensure will ensure they attend every hour of the course on which they are booked. Course content is designed to meet the criteria set out by the relevant awarding bodies.  Failure to attend all the guided learning hours could result in the student not gaining the relevant qualification.
  2. Students must be 18 years or over at the time they commence a course at TCA.
  3. TCA will not guarantee any student will pass any test, examination or competence certificate. If during the test, examination or competency demonstration the student does not meet the standards required by the governing body applicable to that skill, TCA cannot be held responsible.
  4. Courses will require practice on models at home plus written assignments to enable completion. Photo evidence may be required by the internal and external verifier.
  5. TCA reserves the right to alter or reschedule course dates and timetables where necessary.
  6. TCA reserves the right to alter and rearrange the course structure and content as and when necessary or as directed by any governing bodies or accredited institutions without notice.
  7. TCA reserves the right to decide on the number of students present on a course at any time.
  8. TCA reserves the right to refuse entry/enrolment onto any course or refuse education to a student booked on a course with valid reason.
  9. All course materials are copyright to TCA and will not be copied without permission.
  10. All students are required to adhere to Health and Safety, Student Conduct, Client Confidentiality, Data Protection and any other policy or regulation as set by tca. These are available to students on request.
  11. Students will adhere to the dress code as directed by TCA
  12. Tutors and assessors may change throughout the course without notice.
  13. The final decision on any assessment will be made by TCA. VTCT or any other awarding body.
  14. Students acknowledge that any work not submitted to the tutor for marking within the agreed study period, will be subject to further fees. The student also acknowledges that some work will need to be to be to a standard recognised by external awarding bodies.
  15. It is the learners’ responsibility to study resources deemed appropriate to pass written and practical assessments and exams.
    - Re-sit written exams will be charged for as follows:
    1. Written 1st attempt - Included in course fees
    2. Written 2nd attempt - Included in course fees
    3. Written 3rd attempt - £20.00
    4. Written further attempts - £25.00
    5. Practical 1st attempt - Included in course fees
    6. Practical further attempts charged at £75.00
    7. All re-sit exams will need to be booked into dates when the internal verifier is booked to attend.
  1. Home study of theory is required and is the students responsibility to do so in order to have the knowledge to pass assessments.
  2. Re-sits and re-takes of written or practical assessments will need to be taken at a time scale set by The Clinical Academy to fit in with the internal verifier or external verifier. VTCT or ITEC in any discipline have an end point given by TCA at enrolment. Any completion passed the end date will be charged at a penalty of £150 for each day dedicated to student completion. Any re-sits required past a 2 year period need to be started again and will be charged at the full price of the qualification to do this.


Purchases - Please refer to Terms & Conditions Online Purchases page

Delivery - Please refer to Delivery Information Page

Returns & Refunds - Please refer to Returns & Refunds Page



  1. TCA endeavour to provide an exemplary service, however, any complaint about any aspect or experience at TCA, should be made in writing to or to The Clinical Academy, 1000 Lakeside, North Harbour, Portsmouth, PO6 3EN, The complaint will be looked into and a written  response will be sent within 7 working days with a resolution within a 30 day period.


  1. The only language used by The Clinical Academy is English. If you require your course literature to be translated then please discuss this at the point on booking the course or email at least 28 days prior to the start of the course. The Clinical Academy reserves the right to charge a fee for translation services.

Law applicable

  1. These booking terms will be governed by and construed in accordance with English law, and the courts of England and Wales will have exclusive jurisdiction to adjudicate any dispute arising under or in relation to these booking terms

In placing an order for a course or delivery of products with TCA, the individual acknowledges all terms listed above.

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